CASCADES are committed to protecting your privacy and being transparent about what information we may hold about you. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you or that you provide to us is collected and processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. This privacy and cookies policy covers the following:
This website has been created by Chatham House, the Royal Institute of International Affairs, an independent policy institute based in London. Our mission is to help build a sustainably secure, prosperous and just world.
Chatham House is comprised of both a charity and a trading company. In this policy wherever you see the words ‘we’, ‘us’ or ‘our’, it refers to both our charity and/or our trading company.
Our trading company is wholly owned and controlled by our charity. Any information we collect may be used by both our entities. Our trading company exists as a separate legal entity so that we can hold our conferences and provide some limited consulting services.
Chatham House (The Royal Institute of International Affairs), registered charity no. 208223. Our main trading address is 10 St James’s Square, London SW1Y 4LE. Our VAT number is 653 2181 53.
Chatham House Enterprises Limited, registered company no. 2979061. Our main trading address is 10 St James’s Square, London SW1Y 4LE. Our VAT number is 653 2181 53.
Both our charity and our trading company are registered as data controllers with the Information Commissioners’ Office under the Data Protection Act 1998:
Chatham House (The Royal Institute of International Affairs): registration number Z1808639.
Chatham House Enterprises Limited: registration number Z1808673.
We take great care to comply with the requirements of the UK Data Protection Act 2018 (“The Act”), the Privacy and Electronic Communications Regulation 2003 and the General Data Protection Regulation 2018, all relating to the personal information you supply to us.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
If you register for an event or sign up to our newsletter (e,g. to obtain e-mail updates) then we will collect personally identifiable information about you such as your name, organization, e-mail address, country of residence, and other information which you voluntarily submit.
This information is used to tailor invitations and understand your use of the website. It may be shared with other organizations within the consortium and with other third parties (e.g. Eventbrite for event invitations).
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of our Site. We do not do this to track individual users or to identify them, but to gain useful knowledge about how the Site is used so that we can keep improving it for our users.
The law states that we can store cookies on your machine if they are essential to the operation of the Site but that for all others, we need your permission to do so. You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, in a few cases some of our Site features may not function as a result.
If you do not wish to receive cookies from us or any other website, you can turn cookies off on your web browser: please follow your browser provider’s instructions in order to do so. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org, www.allaboutcookies.org or www.civicuk.com/cookie-control/browser-settings.
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
If you would like to know more about what cookies we use on our site, please get in touch.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
This site uses Google Analytics and Google Tag Manager. The Google Analytics JavaScript libraries use HTTP Cookies to “remember” what a user has done on previous pages / interactions with the website. More details about the data collected and used by Google Analytics is available here.
Who we share your data with
We may share your personal information to any member of the Chatham House group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 736 of the UK Companies Act 1985.
We may also share your Personal Information with third parties in the following circumstances:
In the event that we sell or buy any business or assets, in which case we may disclose your Personal Data to the prospective seller or buyer of such business or assets. In that event, we will attempt to notify you prior to the event and offer you the chance to cease use of the Services and remove your information from our database where we are able to contact you and you require its deletion. In any event, we will endeavour to ensure that your rights and freedoms in respect of the processing of your personal data are adequately and appropriately protected
If we or substantially all of our assets are acquired by a third party, in which case Personal Data held by us about you will be one of the transferred assets
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Chatham House (The Royal Institute of International Affairs), our customers, or others. This includes exchanging information with other companies and organisations for the purposes of terrorism, fraud protection and credit risk reduction
When acting as agents and data processors carrying out work on our behalf such as fulfilment companies, event partners or program funders. Where we enter into a relationship with an external party, any such arrangements will be subject to a formal agreement between Chatham House and that organization to protect the security of your data
When working with partners to deliver an online or physical event, registration details may be shared with event partners for the purposes of monitoring attendance.
The Purposes of transfer of your Data (save in the case of Sensitive Data, where we will have obtained your specific consent to do so for one or more of the Purposes) are lawful because it is necessary for us to hold and use your Personal Data so that we can perform our obligations under the contract we have entered into with you for the Purpose(s).
In the event of any of the above scenarios occurring, we will endeavour to ensure that your rights and freedoms in respect of the processing of your personal data are adequately and appropriately protected.
We will not sell your data to any third party.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
Our Site may, from time to time, contain links to and from external websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You have the right to request a copy of your Personal Data by making a ‘subject access request’ under The Act and to have any inaccuracies corrected.
You also have the following rights:
to request us to erase your Personal Data
to request us to restrict our processing of your Personal Data
to object to the way in which we are dealing with and processing your Personal Information.
Should you wish to exercise these rights, we will require you to prove your identity with two pieces of approved identification. Please address requests to the Data Protection Officer, Chatham House, 10 St James’s Square, London SW1Y 4LE and we will respond within thirty days of receipt of your written request and confirmed ID.
Please provide as much information as possible about the nature of your contact with us to help us locate your records.
To exercise any of these rights, you should contact our Data Protection Officer at the above address.
If you are not happy about the way in which we have processed or dealt with your information, you can complain to the Information Commissioner’s Office (ICO). You have the right to complain to the Information Commissioner’s Office if you think there is a problem with the way we handle your data.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
We aim to ensure that there are appropriate physical, technical and managerial controls in place to protect your Data. Within Chatham House offices, all of our staff receive training on handling data security.
Where we use external companies to collect or process data on our behalf, your Data may be transferred to, and stored at, a destination outside the European Economic Area (“EEA“). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the provision of support services.
The purpose for such transfers can be a combination of a number of things: the costs of data storage may be lower in countries based outside the EEA; our support teams may be based there (again, usually for reasons of cost; or one of our subsidiary companies which deal with your Data may be based outside of the EEA.
However, we will meet our obligations under the legislation by ensuring that the information has the same protection as if it were being held within the EEA because our hosting company either benefits from the Privacy Shield or has entered into model EU clauses with any sub-processor it uses and based outside the EEA or has established a set of binding corporate rules with its foreign subsidiaries who are based outside the EEA or the Information Commissioner has made a positive finding of adequacy in relation to the territory in which the sub-processor is based and to which your Data may be transferred .
We will take all steps reasonably necessary to ensure that your Data is treated securely as we do and in accordance with this privacy policy.
Additional information
Chatham House keeps our privacy notice under regular review. This privacy notice was last reviewed and updated on 28 May 2020.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.
By continuing to use our site, you shall be deemed to have accepted such changes.
Your contact information
If you have any questions, comments and requests regarding this privacy policy you can email us or write to:
Data Protection Officer,
The Royal Institute of International Affairs
Chatham House
10 St James’s Square
London SW1Y 4LE
